Emergency Fire Prevention And Control Project in the Amazon: Annex 6

Annex 6

Brazil: Emergency Fire Prevention And Control Project in the Amazon
Procurement and Disbursement Arrangements


Procurement Arrangements

A) Procurement of Contracts to be signed before December 31, 1998

In view of the emergency nature of this project, procurement would be carried out in accordance with Chapter I of the Bank’s Procurement Guidelines. Simplified procedures acceptable to the Bank would be used for contracts signed before December 31, 1998, as follows:

Goods:

Shopping (comparison of at least three quotations) for goods up to an aggregate amount of US$3,500,000. Prior review of technical specifications and vendor lists would be required for lots with an estimated price exceeding US$50,000;

Consulting Services:

Individuals: Selection based on consultant’s qualification for all contracts.

Prior Review of Terms of Reference for all contracts would be required. Full documentation would be required.

Firms: Consultants Qualification (comparison of three firms) for all contracts. Single Source selection for specific exceptional cases with Bank’s prior no objection.

Works

No works will be procured under this project.

B) Procurement of Contracts to be signed after December 31, 1998

Procurement of all goods for contracts signed after December 31, 1998 will be carried out in accordance with the Bank’s Procurement Guidelines (Guidelines: Procurement under IBRD Loans and IDA Credits, version dated January 1995, revised January and August 1996). To the extent possible, goods may be packaged and contracts for such packages estimated to cost in excess of US$350,000 will be procured under International Competitive Bidding (ICB) procedures using the Bank’s Standard Bidding Documents. Other packages of goods whose contracts for such packages are estimated to cost in excess of US$50,000 up to US$350,000 may be procured under National Competitive Bidding (NCB) procedures using standard bidding documents acceptable to the World Bank (Standard NCB models will be provided by the World Bank). Goods costing up to US$50,000 may be procured under International Shopping, up to aggregate amount of US$3,500,000. With respect to each contract for goods estimated to cost the equivalent of more than US$50,000 the procedures set forth in paragraphs 2 and 3 of Appendix 1 to the Guidelines shall apply.

Consulting services from firms will be procured in accordance with Quality- and Cost-Based Selection (QCBS) procedures. Complex or highly specialized assignments may be procured under Quality-Based Selection (QBS). Simple assignments not exceeding the equivalent of US$200,000 that can be precisely defined may be selected under a fixed budget. Assignments of a standard or routine nature not exceeding the equivalent of US$100,000 may be procured under least-cost selection procedures. Individual consultants will be selected on the basis of their qualifications. These procedures are described in the Bank’s Guidelines: Selection and Employment of Consultants by World Bank Borrowers, version dated January 1997, revised September 1997. All Terms of Reference, independently of their estimated cost, will be subject to prior review by the Bank. With respect to consulting services contracted with firms estimated to cost the equivalent of US$100,000 or more, the procedures set forth in paragraphs 2 and 3 of Appendix 1 to the Guidelines shall apply. With respect to consulting services contracted with individuals estimated to cost the equivalent of US$50,000 or more, the individual consultant’s qualifications and contract will be subject to prior review by the Bank.

 

Annex 6, Table A: Project Costs by Procurement Arrangements (in US$’000 equivalent)

   

Procurement Method

Total

International
Shopping

Direct
Contracting

Consulting
Services

N.B.F.

A. GOODS 1. Vehicles

720.0
(576.0)

720.0
(576.0)

2. Field Equipment

3,937.8
(2,526.7)

3,937.8
(2,526.7)

3. Office Equipment

77.2
(61.7)

77.2
(61.7)

B. TECHNICAL ASSISTANCE 1. Local Consultants

2,818.4
(2,818.4)

2,818.4
(2,818.4)

D. INCREMENTAL RECURRENT COSTS 1. Operating Costs

12,276.6
(9,017.1)

12,276.6
(9,017.1)

2. Maintenance of Equipment

170.0

170.0

TOTAL

4,735.0
(3,164.4)

12,446.6
(9,017.1)

2,818.4
(2,818.4)


20,000.0
(15,000.0)

 

Note: N.B.F. = Not Bank-financed (includes elements procured under parallel cofinancing procedures, consultancies under trust funds, any reserved procurement, and any other miscellaneous items). The procurement arrangement for the items listed under “Other” and details of the items listed as “N.B.F.” need to be explained in footnotes to the table or in the text.

Figures in parenthesis are the amounts to be financed by the Bank loan/IDA credit

 

Annex 6, Table A1: Consultant Selection Arrangements (optional) (in US$million equivalent)

Consultant Services Expenditure Category Selection Method Total Cost (including contingencies) QCBS QBS SFB LCS CQ Other N.B.F. A. Firms 0.5             0.5 B. Individuals         1.4     1.4 Total 0.5       1.4     1.9

 Note:
QCBS = Quality- and Cost-Based Selection
QBS = Quality-based Selection
SFB = Selection under a Fixed Budget
LCS = Least-Cost Selection
CQ = Selection Based on Consultants’ Qualifications
Other = Selection of individual consultants (per Section V of Consultants Guidelines), Commercial Practices, etc.
N.B.F. = Not Bank-financed.

 

Annex 6, Table B: Thresholds for Procurement Methods and Prior Review *

Expenditure
Category

Contract Value
(Threshold)

Procurement
Method

Contracts Subject to
Prior Review / Estimated Total Value Subject to Prior Review

US $ thousands

US $ millions

Contracts signed prior to December 31, 1998
1. Goods First US$ 3.5 M. by International Shopping   >350 ICB Prior Review  

50 to 350

NCB (up to an aggregate value of US$3.5 M.) Prior Review of Specifications and Quotations   <50 International Shopping

(except for tires, fuel, foodstuffs and other consumable goods which may be procured by National Shopping, up to an aggregate value of US$3.5 M.)

Prior Review of Specifications and Quotations In locations where less than three suppliers are available <25 Direct Contracting

(up to an aggregate value of US$1 M.)

None 2. Services Firms   QCBS Prior Review of Short-list and LOI Individuals   CQ Prior Review of TORs Contracts signed after December 31, 1998 1. Goods   >350 ICB Prior Review  

50 to 350

NCB Prior Review of Specifications and Quotations   <50 National Shopping Prior Review of Specifications and Quotations 2. Services Firms   QCBS Prior Review of Short-list and LOI Individuals   CQ Prior Review of TORs

* (Thresholds generally differ by country and project. Consult OD 11.04 “Review of Procurment Documentation” and contact the Regional Procurement Aviser for guidance.

 

Annex 6, Table C: Allocation of Loan Proceeds (in US$’000 equivalent)

 

Project Total Amount

Bank Financing %

Amount

I. Investment Costs      A. GOODS

  1. Vehicles

  2. Field Equipment

  3. Office Equipment

720.0

3,937.8

77.2

80.0

64.2

80.0

576.0

2,526.7

61.7

Subtotal GOODS

4,735.0

66.8

3,164.4

     B. TECHNICAL ASSISTANCE

  1. National Consultants

2,818.4

100.0

2,818.4

Total Investment Costs

7,553.4

79.2

5,982.8

II. Recurrent Costs      A. INCREMENTAL RECURRENT COSTS

  1. Operating Costs

  2. Maintenance of Equipment

12,276.6

170.0

73.4

9,017.1

Total Recurrent Costs

12,446.6

72.4

9,017.1

Total

20,000.0

75.0

15,000.0


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